Vochus Daily Time Management System
To provide a solid legal and operational foundation for your company's daily time management, these terms and conditions outline the rights, responsibilities, and data standards for both the service provider and the client.
The Supplier grants the Customer a non-exclusive, non-transferable license to use the platform solely for internal business operations.
Services typically include daily/weekly hour tracking, project/task allocation, leave/absence management, and automated alerts for non-compliance with rest periods.
The Supplier will provide maintenance (e.g., bug fixes, updates) with reasonable notice for scheduled downtime, usually 10 business days.
Customers must ensure that the number of active users does not exceed the purchased subscription limit.
Every user is responsible for maintaining secure, confidential passwords. Sharing accounts between individuals is strictly prohibited.
The Customer is responsible for ensuring that all data entered into the system by its employees is accurate for payroll and compliance purposes.
The Customer remains the sole owner of all uploaded business and employee data.
The system must follow principles of lawfulness, transparency, and data minimization. Employees must be informed in advance of any monitoring and have the right to access their own time records.
Data must be encrypted at rest and in transit. The Supplier should ideally maintain certifications like ISO/IEC 27001 or SOC 2.
Timekeeping records are typically stored for 2 to 5 years to meet labor and tax law requirements.
Subscription fees are payable in advance (monthly or annually). Late payments may result in account suspension and interest charges, often calculated daily at a rate of 4-8% above the base bank rate.
All fees are exclusive of VAT or other applicable sales taxes unless otherwise stated.
Termination typically requires a written notice period specified in the individual Order Form (e.g., 30 days).
The Supplier is generally not liable for indirect or consequential damages. Financial liability is often capped at the total fees paid by the Customer in the 12 months preceding a claim.
Upon termination, the Customer is usually granted a grace period (e.g., 30 days) to export their data before it is permanently deleted from the Supplier's servers.
The Customer remains solely responsible for complying with local labor laws (such as the FLSA in the US or UK GDPR), including accurate reporting of overtime and rest breaks.
The agreement will be governed by the laws of the jurisdiction where the Supplier is headquartered, unless otherwise negotiated.
This outline is for informational purposes. For a legally binding document, use a Customizable Service Agreement Template and consult with a legal professional.