Vochus Daily Time Management System
At Vochus, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, store, and protect your data when you use our attendance management system.
We collect personal information that you or your employer provides, including: name, email address, phone number, employee ID, department, and branch assignment.
We collect clock in/out times, location data (GPS coordinates when using mobile attendance), biometric device logs, and work hour calculations.
When using our mobile application, we may collect device type, operating system version, and unique device identifiers for authentication purposes.
We automatically collect information about how you interact with our services, including access times, pages viewed, and features used.
To provide attendance tracking, time management, and payroll calculation services to you and your organization.
To send you notifications about your attendance, lateness alerts, leave approvals, and important system updates via SMS and email.
To generate attendance reports, audit logs, and deduction calculations for your employer as required for payroll and regulatory compliance.
To analyze usage patterns and improve our services, fix bugs, and develop new features.
Our mobile application uses GPS location data to verify that employees are within the designated work location (geofence) when clocking in or out. This helps prevent time fraud and ensures accurate attendance records.
Location coordinates are stored with each mobile attendance record. This data is only accessible to authorized administrators within your organization.
Location access is requested only when you attempt to clock in or out via the mobile app. You can deny location access, but this may require manual approval of your attendance by an administrator.
Your attendance data, including clock times, location, and deduction calculations, is shared with authorized personnel within your organization (HR administrators, managers, and supervisors as designated).
We use trusted third-party services for SMS delivery and email communications. These providers only receive the minimum information necessary to deliver messages.
We may disclose your information if required by law, court order, or government regulation, or to protect the rights, property, or safety of Vochus, our users, or others.
We do not sell, rent, or trade your personal information to third parties for marketing or any other purposes.
All data transmitted between your device and our servers is encrypted using industry-standard TLS/SSL protocols. Data at rest is encrypted in our secure databases.
We implement strict access controls ensuring only authorized personnel can access your data. All access is logged and monitored for security purposes.
Our system uses secure JWT-based authentication with password hashing. We recommend using strong, unique passwords and enabling two-factor authentication when available.
Attendance records are retained for a minimum of 2 years to comply with labor law requirements. Your organization may configure longer retention periods based on their compliance needs.
Upon termination of your organization's subscription, data is retained for 30 days to allow for data export, after which it is permanently deleted from our systems.
You have the right to request access to your personal data and receive a copy in a commonly used electronic format.
You can request correction of inaccurate personal information through your organization's HR administrator or by contacting us directly.
Subject to legal retention requirements and your employer's policies, you may request deletion of your personal data. Request account deletion
You have the right to object to certain processing of your data. Please contact your organization's administrator or our support team.
We use essential cookies to maintain your session and remember your authentication status. These are necessary for the system to function properly.
We may use analytics tools to understand how our services are used. This data is anonymized and used only for service improvement purposes.
Our services are intended for use by adults in a workplace environment. We do not knowingly collect personal information from individuals under the age of 16.
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify users of material changes via email or in-app notification.
If you have any questions about this Privacy Policy or our data practices, please contact us at: support@vochus.com.ng
For data protection inquiries, you may contact our Data Protection Officer at: privacy@vochus.com.ng
This Privacy Policy is provided for informational purposes. Your use of Vochus services is also subject to our Terms and Conditions.